Securely Share Confidential Docs
The professional services industry must ensure the security of sensitive information, particularly during collaborative work-in-progress. When working in these environments files are often circulated between teams to be revised and input. These documents could be exposed by hackers which could cause financial losses, reputational damage and even legal liability.
In order to share sensitive information, the majority of businesses utilize a combination of methods to send confidential documents. It is possible to send the document by email, via collaboration platforms such as Google Docs or Dropbox or even physically deliver it in person. Each of these options has their own unique risk It is important to prioritize data protection and privacy to shield confidential documents from unauthorized access.
One of the most effective ways to safeguard private documents is to use encryption of files. This makes the files unreadable for unauthorized users, and can prevent unauthorized printing, copying, or sharing. File encryption is a feature that should be included in any file sharing system and could be integrated into secure document management systems.
Passwords are a way to safeguard shared files. However they’re not without flaws. For instance, passwords may be shared with users who are not authorized and are susceptible to being hacked. They also can be used to prevent other actions like printing, deleting or copying and pasting files. To ensure the security of files they must be secured with PDF DRM software prior sending.